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Commissioners Minutes

 

 

May 11, 2009

 

 

The Board of County Commissioners of Adams County, Idaho does hereby meet this 11th day of May 2009.  There being present Chairman Bill Brown, Commissioner Mike Paradis, Commissioner Joe Holmes and Clerk Sherry Ward.  Whereupon the following proceedings are had, to-wit:

 

Dale Lattin joined the meeting.

Tim and Laurie Hohs, Lyle Sall, Loren Ferguson joined the meeting.

 

Chairman Bill brown opened the Adams County Commissioner meeting at 9:15 am.

 

AMENDMENTS TO AGENDA:  Indigent Lien and matters, Circuit Breaker applications, LHTAC letter and update.  Mike Paradis made a motion to amend the agenda; the motion was seconded by Joe Holmes and passed unanimously.

 

MINUTES:  The minutes for April 23rd and April 27th were reviewed.  Joe Holmes made a motion to approve the April 23 and 27, 2009 minutes.  The motion was seconded by Mike Paradis and passed unanimously.

 

SAFE HOUSE:  Safe House Coordinator and Juvenile Probation Officer Marcy Combs came before the Commission regarding the Safe House.  Rose Advocates have the opportunity to upgrade the Safe House with new windows but will need to work under the umbrella of a tax-exempt status.  Marcy asked if the County would be willing to allow Rose Advocates to start using the Safe House for an office.  The Commission is in support of the use.  Marcy Combs will relay the information onto Rose Advocates.

 

Wendy Green joined the meeting.

 

PETITION OLD SAWMILL ROAD:  Tim Hohs started the time with reading the petition that several landowners have signed.  Tim stated many landowners were not concerned because they believe no one can stop the public from using the road.  The Commission set a public hearing date of June 22, 2009 at 6:00 pm.  Joe Holmes made a motion to set the hearing date.  The motion was seconded by Mike Paradis and passed unanimously.

 

CITY OF NEW MEADOWS IMPACT AREA:  Bill Brown stated he would be attending the public hearing and report results.

 

CLAIMS: Commission reviewed Claims.  Mike Paradis made a motion to approve the claims.  The motion was seconded by Joe Holmes and passed unanimously.

 

CASUALTY LOSS EXEMPTION:  An application on the Armacost property that was destroyed by fire was received.  Mike Paradis made a motion to approve the exemption.  The motion was seconded by Joe Holmes and passed unanimously.

 

DUPLICATE CHECK:  The Bear Cemetery taxing district check has been lost.  Joe Holmes made a motion to approve the issuance of a duplicate check.  The motion was seconded by Mike Paradis and passed unanimously.

 

LHTAC GRANT:  The Board discussed the stimulus funding that Forsgren put in on behalf of Adams County through LHTAC.  Since Forsgren is a County engineer, the Board stated Forsgren would do the engineering on the project.  The Board will contract out the work to help put local business to work.  The project is for 4.2 miles of the Indian Valley Road.

 

CIRCUIT BREAKER APPLICATIONS:  Assessor Karen Hatfield was present. Bill Brown asked Karen to explain the process as the Commissioners reviewed the list of applications.  Last year Adams County had approximately 195 applicants and for 2009 Adams County had 194 applicants.  Mike Paradis made a motion to approve the applications.  The motion was seconded by Joe Holmes and passed unanimously.

 

ELECTED OFFICIALS/DEPARTMENT HEADS:  Present are the following: Doris Baker, Judy VanKomen, Treasurer Connie Kesler, Assessor Karen Hatfield, Ginger Getusky, Sheriff Rich Green, Prosecuting Attorney Myron Gabbert.  The Clerk presented the updated revenues for all funds and an estimated projection to the end of the fiscal.  The Clerk gave copies of the projection to the end of the fiscal and revenues for all funds to each elected official and all other individuals present.  The Clerk gave an overview of the revenues and then onto the projection to the end of the fiscal.  Dave Klaw stated weed cost share revenue would not come form the State this year it will come from the Federal government.

 

CHANGING PAYROLL END DATES:  The Clerk discussed with elected officials why she would like to change the end date from the 25th to the 20th, the main reason was more time to process the payroll.  Joe Holmes stated this would be the Sheriff’s long month, the change would not affect the Sheriff’s department severely, Sheriff Green could not see any reason to not changing the date.  Assessor Karen Hatfield was in favor but two days short pay is very important to employees.  Bill Brown asked elected officials to talk with employees and get back.  Assessor Karen Hatfield totally agreed with the change but would like to see less impact to employees.  Joe Holmes stated it

could be 5 days next month.  The elected officials will get back to the Clerk after they discuss with employees.

 

BOARD OF EQUALIZATION:  Assessor Karen Hatfield asked the Board to hold the 25th and 26th of June open for Board of Equalization issues.

 

Doris Baker asked Sheriff Green several questions regarding the count of employees in the Sheriff’s Department.

 

COURTHOUSE ELECTRICAL UPDATE:  UnderSheriff Richard Borger read the prepared bid proposal, he will forward the bid sheet onto the Clerk, and a notice will need to be put in the local paper.

 

Road & Bridge Supervisor Tom Glenn will not be here.

 

CUP RUSSELL:  Don Horton, Building Inspector, presented the Conditional Use Permit for Ben Russell.  The Planning & Zoning recommended approval of the Russell CUP.  Joe Holmes made a motion to approve the Conditional Use Permit for Ben Russell.  The motion was seconded by Mike Paradis and passed unanimously.

 

JAIL INSPECTION:  The Board inspected the jail during lunchtime.  On Monday, May 11, 2009 the jail currently has 27 state inmates, 25 females and 2 males.

 

Dale Lattin, Wendy Green and Cody Cahill joined the meeting.

 

FOREST SERVICE:  Present are the following:  Council District Ranger Greg Lesch, new Meadows District Ranger Kimberly Brandel, Structure Protection Specialist Gary Brown, Dave Vining and Laura Pramuk with the Public Affairs Office.  Ranger Greg Lesch stated partnering and collaboration between the Forest Service and the County is essential.  Bill Brown stated Mike Paradis would be the point of contact.  Gary Brown discussed structure protection principals.  The Forest Service will not protect structures during a fire.  Forest wide simulation in McCall on June 24th, work through new procedures and explore cost share issues, the Board is invited.

 

WARM SPRINGS FUEL PROJECTS:  Present are the following:  Timber Management Whitey Rehberg, Fuel’s Specialist Dustin Doane and NEPA Planner Mike Beckwith.  Maps were prepared for a visual; the area is above the Starkey area.  A restoration project approximately 1,035 acres.  Whitey explained the proposed action and road obliteration.  Mike Beckwith discussed summary and scope of the project.

 

SOUTHWEST DISTRICT HEALTH:  fiscal year 2010 Budget Summary, the district is asking for a total of $22,427.00, a reduction of $1,859.00 from Fiscal Year 2009.  Mike Paradis made a motion to approve the fiscal year 2010 contribution of $22,427.00.  The motion was seconded by Joe Holmes and passed unanimously.

 

STATE/LOCAL INDIAN VALLEY ROAD AGREEMENT:  The Board reviewed the agreement for the Indian Valley Road; the agreement came in the mail.  Joe Holmes will coordinate with Trevor Howard regarding the approaches on the Indian Valley Road.  Joe Holmes made a motion to approve and sign the agreement.  The motion was seconded by Mike Paradis and passed unanimously.

 

EXECUTIVE SESSION:  Bill Brown made a request to move into Executive Session pursuant to IC 67-2345, subsection 1(d).  Joe Holmes voted to move into Executive Session.  Mike Paradis voted to move into Executive Session.  Bill Brown voted to move into Executive Session.

 

Joe Holmes made a motion to adjourn the Executive Session and resume the regular session.  The motion was seconded by Mike Paradis and passed unanimously.

 

INDIGENT:  Joe Holmes made a motion to approve application 2009-04 on reconsideration for surgery.  The motion was seconded by Mike Paradis and passed unanimously.

 

With no further business to come before the Board the Board recesses until May 18, 2009.

 

 

ATTEST: ___________________________            _____________________________

               Sherry Ward, Clerk of the Board               Bill Brown, Chairman of the Board

 

 

 

May 18, 2009

 

 

The Board of County Commissioners of Adams County, Idaho, does hereby meet this 18th day of May 2009.  There being present Chairman Bill Brown, Commissioner Mike Paradis, Commissioner Joe Holmes and Clerk Sherry Ward.  Whereupon the following proceedings are had, to-wit:

 

Dale Lattin and Loren Ferguson joined the meeting.

 

Chairman Bill Brown opened the Adams County Commissioner meeting at 9:10 am.

 

MINUTES:  The Clerk asked that the minutes be tabled from approval until the next meeting.  The minutes will be approved at the next meeting, May 26, 2009.

 

AMENDMENTS TO THE AGENDA:  LTHAC/Indian Valley Road agreement criteria, Information from Meeting Mike Paradis went to last week.  Mike Paradis made a motion to amend the agenda.  The motion was seconded by Joe Holmes and passed unanimously.

 

Larry Peterson joined the meeting.

 

RESOLUTION FOR OLD SAWMILL ROAD:  Bill brown stated a public hearing was set for June 22, 2009 at 6:00 pm at the Courthouse at the last meeting.  Resolution 2009-04 was prepared and reviewed; the purpose of the resolution is to start the validation process.  Mike Paradis made a motion to approve Resolution 2009-04.  The motion was seconded by Joe Holmes and passed unanimously.

 

B3-ARMS CUP:  The Clerk prepared a letter to B3-Arms for the Board to sign approving the conditional use permit.  Mike Paradis made a motion to sign the letter to Ben Russell on granting the conditional use permit.  The motion was seconded by Joe Holmes and passed unanimously.

 

IDAHO GEM GRANT:  Bill Brown stated Greg Seibert, Idaho Department of Commerce, was at the Woody Biomass meeting last week stating some stimulus funding is available through the Idaho Gem Grant.  The grant funding would enable the Woody Biomass organization to purchase a chipper trailer with the thought to share with counties within the woody biomass group and possibly sublet to individuals.  Mike Paradis stated two local individuals have partnered looking for avenues to purchase equipment to start a woody biomass business.  Resolution 2009-05 was prepared to support and endorsing the Idaho Gem Grant application for a chipper trailer and a statement of contribution was also prepared.  The County will sponsor the grant and provide in-kind funding of $2,500.00.  Mike Paradis made a motion to approve Resolution 2009-05 and statement of contribution.  The motion was seconded by Joe Holmes and passed unanimously.

 

Wendy Green joined the meeting.

 

COUNCIL GREENS SUBDIVISION:  Landowner Ralph Wilson was present.  Mr. Wilson borders Council Greens and requested time with the Board stating Steve Nash has not replaced the fence that was required and also asked about a road grading issue.  Building Inspector Don Horton joined the meeting.  Mr. Wilson asked if the County had made any exception for Council Greens because the fence still needs to be built.  Mike Paradis discussed moving the fence could open another problem.  Bill Brown said Steve Nash needs to be asked why the fence has not been built.  The final plat has been accepted but the roads have not been.  The grading of the road, not a hillside development or not Mr. Wilson stated a cut would need to be made.  Mike Paradis stated it is not a hillside development and it is not violating the County Ordinance.  Building Inspector Don Horton stated he would follow up with Council Greens regarding the fence and road issues.

 

FIRE DISTRICT ELECTION:  Ralph Wilson stated he has two objections to the election.  It puts tax on the ground; now all land will have to be taxed to supplement the city dwellers.  Bill Brown stated the fire district has fought several agriculture fires with no revenue coming from the agriculture land.  Mike Paradis stated the levy is the Fire District’s authority.  Why was it not put on a bond instead of an override?  The Commission stated it would be the preview of the Fire District.

 

BIOMASS PLANT:  Loren Ferguson stated a biomass plant near the EMS building to power the Courthouse would be an excellent opportunity for the County.  The Sheriff could provide inmates to operate the plant.  Mr. Ferguson stated the County needs to start thinking outside the box.

 

ROAD & BRIDGE MATTERS:  Road Supervisor Tom Glenn. 

                        Wildhorse Bridge:  Tom Glenn asked if the map was sufficient for RAC presentation.  The presentation will be in Council on Wednesday, May 20, 2009.  Mike Paradis asked if Tom could be present to answer technical questions.  Materials have been ordered for the bridge project.

                        Middle Fork:  The Forest Service is asking if the County would install a pipe up on the Middle Fork Road.

                        New Meadows Patrol:  A factory rebuilt engine, transmission and rear-end the estimation is $100,000.00 in cost.  Tom Glenn asked if the Board would consider the rebuild cost.  Bill Brown stated Joe Holmes is our equipment man and will be talking to Tom about the patrol.

                        County Roller:  The City of New Meadows is building a pad for a fuel tank and asked if the County would allow the City to use the roller.  Joe Holmes and Mike Paradis are in agreement with Bill Brown on allowing the City to use the roller.

                        Asphalt for Overlays:  Overlays will needed on spots on Orchard Road and Missman Road.  Tom stated he would be purchasing asphalt from a company in Fruitland.

                        Traffic Counter on Walker Lane:  The Board asked Tom is install traffic counters on Walker Lane in front of C&M Lumber.

                        Airport Road:  The Clerk asked if traffic counters would be beneficial on the Airport Road in front of Darrell Brown’s property.  Mike Paradis stated the options are no heavy truck traffic on the road or put dust abatement.  The Board asked that traffic counters be placed on Airport Road.

                        Indian Valley Road/LHTAC Agreement:  Taxpayer Wendy Green expressed concern as to why the road needs to be done, informal survey of the Indian Valley area the residents are not in favor of repaving the road instead they would like to see a batch plant.  The Board informed Wendy that a batch plant would not qualify for the stimulus funding.

 

AMEND AGENDA FOR INDIGENT LIEN:  Mike Paradis made a motion to amend the agenda for an indigent lien. The motion was seconded by Joe Holmes and passed unanimously.

 

INDIGENT LIEN:  Joe Holmes made a motion to approve Indigent Lien on Case 2009-09.  The motion was seconded by Mike Paradis and passed unanimously.

 

SHERIFF MATTERS:  Present are the following:  UnderSheriff Richard Borger and Sheriff Rich Green.  Sheriff Green asked how the jail inspection went, Bill Brown stated he believes the inmates are treated well; the cots in the hallway are a possible concern.  Sheriff Green discussed tiling in the jail.  Bill Brown discussed getting the roof over the jail fixed.  Public hearing to open electrical bids will be June 8th at 9:30 am.

 

WEED MATTERS:  Present Weed Supervisor Dave Klaw.  Dave discussed spraying for Cemetery Districts.  Dave brought up discussion on charging taxpayers for spraying, the need for a cost sheet to give to taxpayers and for enforcement issues.  Bill Brown asked how our neighboring counties are handling charging landowners.  Dave stated he would get cost sheets from Washington County.  On another note Dave said the Forest Service would not be funding the County for this fiscal or making up for the last fiscal year.

 

SUBORDINATION AGREEMENT:  Timberline Title prepared a subordination agreement for a lien change on a County landowner.  Myron Gabbert reviewed the agreement and discussed changes with Timberline Title.  Mike Paradis made a motion to sign the agreement.  The motion was seconded by Joe Holmes and passed unanimously.

 

INTERIM CLAIMS:  The Board reviewed Claims.  No motion was made on the claims.

 

The meeting was adjourned.  Joe Holmes made a motion to adjourn.  The motion was seconded by Mike Paradis and passed unanimously.

 

 

ATTEST: ___________________________            _____________________________

               Sherry Ward, Clerk of the Board               Bill Brown, Chairman of the Board

 

 

 

 

 

 

 

 

 

May 26, 2009

 

 

The Board of Adams County Commissioners met this day with the following persons present:  Chairman Bill Brown, Commissioner Mike Paradis, Commissioner Joe Holmes, Deputy Clerk, and Peggy Pinkal.

 

Whereas the following proceedings were had, to-wit:

 

The meeting was opened by Vice Chairman Mike Paradis at 9:05 am.

 

Wendy Green, Dale Lattin and Loren Ferguson joined the meeting.

 

Interim Claims:  Joe Holmes made a motion to approve the interim claims for May 18, 2009 and May 26, 2009.  The motion was seconded by Mike Paradis and passed unanimously.

 

Amendments to agenda:  Wild Horse Bridge and Rapid River Gate RAC proposal letters.

 

Minutes:  Joe Holmes made a motion to approve the minutes of the May 11, 2009 meeting as corrected.  The motion was seconded by Mike Paradis and passed unanimously.  Joe Homes made a motion to approve the May 18, 2009 minutes as amended.  The motion was seconded by Mike Paradis and passed unanimously.

 

Tax Exemption:  An application from the Friends of the Weiser River Trail for a tax exemption on property ½ mile east of Highway 95 north of Tamarack Mill, parcel number RP19N01E205700A, on 4.3 acres for the trailhead proposal.  After discussion Joe Holmes made a motion to approve the exemption on a year-to-year basis.  The motion was seconded by Mike Paradis and passed unanimously.

 

Title VI Coordinator:  Joe Holmes made a motion to name Sherry Ward, Clerk, as the Title VI Coordinator.  The motion was seconded by Mike Paradis and passed unanimously.

 

CLG Grant:  Mike Paradis made a motion to approve and sign the CLG Grant as increased.  The motion was seconded by Joe Holmes and passed unanimously.

 

Catering Permit:  Joe Holmes made a motion to approve a Catering Permit for Wilson’s Lounge for the Second Flag Day Motorcycle Fun Run.  The motion was seconded by Mike Paradis and passed unanimously.

 

Adams County Health Clinic:  Fred Glemser and Denise Groves, Administrator, met with the Board regarding capital improvements to the Clinic building.  Denise explained the Clinic has received $135,000.00 in stimulus money and is qualified to receive an additional $355,000.00.  The Clinic is applying for a stimulus grant in the amount of $135,000.00 and would like to request a letter of support from the Board.  Bill Brown will assist with verbiage in the letter and sign the letter on behalf of the Board.

 

RAC:  Joe Holmes made a motion to sign two letters to the RAC in support of the Wildhorse Bridge project and the gate on the Rapid River trail.  The motion was seconded by Mike Paradis and passed unanimously.

 

Road & Bridge:  Tom Glenn, Supervisor, met with the Board regarding road matters.  Discussion was held on the blading being done on Wildhorse and on the Fruitvale/Glendale Road.  A driveway off Fields Lane in New Meadows was discussed as to the driveway being too narrow to meet County specs.  Tom will look at the driveway.

Indian Valley Road:  Joe Holmes and Tom Glenn met with Trevor from Forsgren Engineering to look at the Indian Valley Road project.  Chip sealing will be one from town to the wye.  Mike Paradis will prepare a letter to Forsgren stating concerns over the timeliness of completion of the project and who will be responsible for payment if not completed on time.

 

Sheriff:  Rich Green, Sheriff, and Richard Borger, UnderSheriff, met to discuss matters in the Sheriff Department.  Richard Borger presented a roof bid to the Board.  Cost for the east end of the building to the firewall is approximately $25,000.00 with an addition $7,000.00 to complete the matchup with the Courthouse.  The Board requested Myron Gabbert, Prosecuting Attorney; look over the bid before any action is taken.

 

Council Greens Subdivision: Steve Nash, Developer, met with the Board for an update on the progress to the Council Greens Subdivision.  Steve stated the roads are in the guarantee period starting January 6, 2009 when the letter was received from Holladay Engineering.  The corner at the Wilson property was discussed.  Mr. Nash gave a report as to what happened and how the repairs to the corner are going to be done.  The Board approved of the plan.  The Board advised Mr. Nash to talk to Don Horton, Building Inspector as to the acceptance of the roads.  Don is to prepare a letter to the Board.

 

Christmas Closing:  Karen Hatfield, Assessor, met with the Board and requested the Courthouse be allowed to close on December 24, 2009 as an unpaid day off, with employees being able to use vacation time or no pay.  The Board approved the request.

 

4th of July:  Karen Hatfield, Assessor, requested the Courthouse be allowed to close from 12:00 to 1:30 pm for the annual employee BBQ on July 2nd.  The annual Open House will be from June 29, 2009 to July 2, 2009.  The Board approved.

 

Assessment Values:  Karen Hatfield, Robin James, Appraiser, Warren Rice, Appraiser, and Cliff McLean from the State Tax Commission met regarding the assessment values for Adams County.  The City values will be lower as well as some subdivisions.  Rural Home sites will increase by various margins.  Ag land values are going to rise. The net value for the County is going from $422,996.00 in 2008 to $437,761.00 in 2009.

 

With no further business to come before the Board the Board recesses until June 8, 2009.

 

 

Attest:___________________________            _______________________________

          Sherry Ward, Clerk of the Board               Bill Brown, Chairman of the Board

 

 

 

 

 

 

 

 

 


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