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Commissioners Minutes

 

February 11, 2008

 

 

The Board of Adams County Commissioners met this day with the following present:  Chairman Bill Brown, Commissioner Mike Paradis, Commissioner Joe Holmes, Clerk Sherry Ward and Cody Cahill, Adams County Record.

 

Whereas the following proceedings were had, to-wit:

 

Chairman bill Brown opened the Adams County Commissioner meeting at 9:20 A.M.

 

MINUTES:  The minutes were reviewed. Joe Holmes made a motion to approve the minutes.  The motion was seconded by Mike Paradis and passed unanimously.

 

CLAIMS:  All claims were reviewed.  Mike Paradis made a motion to approve the claims.  The motion was seconded by Mike Paradis and passed unanimously.

 

ROSE ADVOCATES:  Delores Larson presented a letter of support for the Commission and the Judge to sign for their annual grant.  Joe Holmes made a motion to sign the letter of support.  The motion was seconded by Mike Paradis and passed unanimously.

 

RIGHT OF WAY:  Ron Dunham and Peggy Sheldon joined the meeting to discuss right of way issues.  Mike Paradis stated prescriptive use is what you see is what you get.  Ron Dunham stated turnouts are not plowed.  Tom Glenn, Road Supervisor, joined the meeting.  Several items of discussion such as how to handle snow plowing County roads and the definition of public right of way.  Should the County purchase the right of way or buy rotary equipment to blow the snow off the roads.  Tim Toomey joined the meeting.  Bill Brown read the State statue regarding road width.

 

Trevor Howard from Forsgren Engineering joined the meeting.

 

Pete and Elaine Johnston joined the meeting.

 

GOODRICH LANDFILL:  Jeff Snyder of Nelson Engineering called into the meeting to discuss the work plan and engineering fees for the Goodrich Landfill.  Jeff had emailed a detailed list for the Board to review on the work plan.  Tim Toomey requested a copy of the Goodrich Operations Manual be given to Trevor Howard from Forsgren.

 

Sheriff Rich Green joined the meeting.

 

SHERIFF MATTERS:  Sheriff Green presented the annual Idaho Power Agreement for signature. The Board reviewed the agreement.  Joe Holmes made a motion to sign the agreement.  The motion was seconded by Mike Paradis and passed unanimously.

 

PARENT PROJECT INVOICE:  The Board of Commissioners reviewed the Parent Project, Marcy Combs, Juvenile Probation Officer, has recommended participating financially.  Mike Paradis made a motion to approve the $1,700.00 to pay for the project.  The motion was seconded by Joe Holmes and passed unanimously.

 

COURTHOUSE TRANSFORMER:  The ongoing issue of the defective transformer was discussed.  Justin Getusky, Tri State Electric, gave the Clerk a detailed quote of cost to purchase a new transformer.  Joe Holmes stated he would like to see the old transformer be held back incase the new one fails.  Joe Holmes made a motion to purchase the new transformer.  The motion was seconded by Mike Paradis and passed unanimously.

 

PROPERTY TAX EXEMPTION:  Cuprum Benevolent Preservation Society prepared a property tax exemption application for 2008 tax year.  Joe Holmes made a motion to approve the exemption.  The motion was seconded by Mike Paradis and passed unanimously.

 

RETAIL ALCOHOLIC BEVERAGE LICENSE:  MeadowCreek Golf Course submitted license for renewal.  Joe Holmes made a motion to approve the license.  The motion was seconded by Mike Paradis and passed unanimously.

 

Treasurer Connie Kesler joined the meeting.

 

INDIAN HEIGHTS PUD:  Present are Doug Baker, Subdivision Developer, Jerry Piper, CTC Assistant Manager, and Don Horton, Building Inspector.  Doug did not want to put a LAN line in on the PUD, he wants all lots to be wireless.  Doug said the main reason is the cost of approximately $90,000.00 is too much.  Jerry Piper said a true cost could be obtained if he had a copy of the CAD drawing Idaho Power had of the PUD.  The Board stated the County would not allow any exceptions to the County Ordinance; a LAN line must be installed.  Building Inspector Don Horton asked for a written confirmation of the hillside development variance for the Indian Heights PUD.  Mike Paradis made a motion to approve the variance.  The motion was seconded by Joe Holmes and passed unanimously.

 

Don Horton informed the Board that he would be ordering additional sand bags for the coming spring thaw.

 

QUILT SHOW:  Quilt Show Coordinator Penny Fisk came before the Board to get approval for the use of the old Courthouse.  The Quilt Show date is June 7, 2008 to July 15, 2008.  The Quilt Show and the reconstruction of the old Courthouse were discussed.  Penny stated she would be able to use the school if needed.

 

CWMA APPOINTMENTS:  The Board reviewed the two candidates to the CWMA, Robin Stephens of Indian Valley and Darcy Reese of New Meadows.  Mike Paradis made a motion to appoint Robin Stephens and Darcy Reese.  The motion was seconded by Joe Holmes and passed unanimously.

 

PERSONNEL ISSUES:  Bill Brown made a request for an Executive Session pursuant to IC 67-2345; subsection 1(a) to discuss personnel issues.  Joe Holmes voted to move into Executive Session.  Mike Paradis voted to move into Executive Session.  Bill Brown voted to move into Executive Session.

 

Mike Paradis made a motion to move out of Executive Session and resume the regular meeting.  The motion was seconded by Joe Holmes and passed unanimously.

 

With no further business to come before the Board the Board recessed until February 19, 2008.

 

ATTEST:__________________________            ____________________________

               Sherry Ward, Clerk of the Board             Bill Brown, Chairman of the Board

 

 

February 19, 2008

 

The Board of Adams County Commissioners met this day with the following present:  Chairman Bill Brown, Commissioner Mike Paradis, Commissioner Joe Holmes, Clerk Sherry Ward and Coy Cahill, Adams County Record.

 

Whereas the following proceedings were had, to-wit:

 

Chairman Bill Brown opened the Adams County Commissioner meeting at 9:16 am.

 

MINUTES:  minutes were reviewed with corrections made.  Joe Holmes made a motion to approve the minutes.  The motion was seconded by Mike Paradis and passed unanimously.

 

INTERIM CLAIMS:  Joe Holmes made a motion to approve the Interim claims.  The motion was seconded by Mike Paradis and passed unanimously.

 

FORSGREN SERVICES:  Building Inspector Don Horton brought to the Board’s attention the Forsgren invoice for plat reviews were a significant increase from the prior vendor the County was using for reviews.  Don informed the Board he would not be using Forsgren for plat review.  The Board asked Don to discuss the prices with Forsgren.

 

ROAD ORDINANCES & ROAD STANDARDS:  Present Building Inspector Don Horton and Road Supervisor Tom Glenn.  State law does not define what is prescriptive use, the County Ordinance says minimum of 50 feet.  Don gave a brief history of how our roads have developed through the years.  Don stated as the years have progressed the prescriptive use has increased.  The County must respect but not allow any new development.  Jim Hust joined the meeting.  Mike Paradis stated we have set precedent from what we have done in the past.  The Board and don agree maintaining the roads, the public expects the road to be maintained therefore the County has a minimum usage of 50 feet.  Don said the balance of respecting the landowner’s property rights and keeping the road maintenance up should be high priority of the County.  Bill stated it is very important to maintain the health and safety of the County and keep in compliance with our County Road Ordinance, so we may not have legal issues in the future.  More discussion on the Road Ordinance and Standards will be at the February 25 meeting.

 

SNOW REMOVAL:  Equipment Operator Jim Hust stated the snow has to go somewhere, and he wants to clarify he is not intentionally damaging fences, and he is trying to do his best.  Joe Holmes said in light of the snow plowing issues maybe we should review the routes we maintain in the winter.

 

ROAD & BRIDGE MATTERS:  Tom Glenn, Road Supervisor, said the 672 Grader in Indian Valley needs to be replaced.  The Grader has 6400 hours on the machine and needs maintenance.  Tom received a quote of $13,000.00 to do an engine overhaul on the Grader.  Mike Paradis asked Jim how many hours per year he puts on the Grader, Jim replied approximately 800 hours.  Bill brought up an upcoming possibility of having a contractor who lives in Round Valley do all the snow plowing in the Old Circle C Ranch and Black Bear Subdivision.  If considered only during the winter.  The Clerk asked Tom for a list of gas cards and receipts for the Shell statement.

 

ELECTED OFFICIALS:  Present Treasurer Connie Kesler and Sheriff Rich Green.  The Clerk presented the elected officials with the monthly CAI usage.  Assessor Karen Hatfield joined the meeting.  The elected officials discussed several proposed legislative issues.  Bill talked about the Gem Plan.

 

 Scot Kump joined the meeting.

 

SHERIFF MATTERS:  Sheriff Rich Green stated the prison contract is moving forward with the new rate.  Adams County is currently housing 20 State inmates.  Sheriff Green presented a capitol purchase for locking cabinets for in the multipurpose room of the jail, the cost is $895.00.  Joe Holmes made a motion to approve the purchase.  The motion was seconded by Mike Paradis and passed unanimously.

 

INDIGENT MATTERS:  Bill Brown requested an Executive Session pursuant to IC 67-2345, subsection 1(d).  Joe Holmes voted to move into Executive Session.  Mike Paradis voted to move into Executive Session.  Bill Brown voted to move into Executive Session.

 

Mike Paradis made a motion to move out of Executive Session and resume the regular meeting.  The motion was seconded by Joe Holmes and passed unanimously.

 

Mike Paradis made a motion to approve application #08-02, an assignment to the Catastrophic Fund, and an application for rent for 1-month and a denial of application #08-03.  The motion was seconded by Joe Holmes and passed unanimously.

 

SURPLUS PROPERTY:  The Weed Department is requesting the removal of a Micron computer.  Mike Paradis made a motion to remove the computer from inventory.  The motion was seconded by Joe Holmes and passed unanimously.

 

FISH AND GAME:  Jeff Rohlman and Scott Reinecker, Fish & Game Officials, came before the Board to discuss the results from last year’s hunting season and the wolf issues.

 

COMMITTEE APPOINTMENTS:  The Board reviewed the list of County committee appointments.  Mike Paradis made a motion to renew all appointees who are up in 2008.  The motion was seconded by Joe Holmes and passed unanimously.

 

CERIFICATE OF RESIDENCY:  Application for Jordon Richardson was received and reviewed.  Application for Tim Horn was received and reviewed.  Mike Paradis made a motion to approve Jordon Richardson’s application and deny Tim Horn’s application.  The motion was seconded by Joe Holmes and passed unanimously.

 

With no further business to come before the Board the Board recessed until February 25, 2008.

 

 

ATTEST:____________________________            ____________________________

               Sherry Ward, Clerk of the Board                 Bill Brown, Chairman of the Board

 

 

February 25, 2008

 

 

The Board of Adams County Commissioners met this day with the following present:  Chairman Bill Brown, Commissioner Mike Paradis, Commissioner Joe Holmes, and Clerk Sherry Ward.  Cody Cahill, Adams County Record, was not present.

 

Whereas the following proceedings were had, to-wit:

 

Chairman Bill Brown opened the Adams County Commissioner meeting at 9:06 am.

 

WEED ISSUES:  Weed Supervisor Dave Klaw was present.  Dave said the County will receive the ISDA $10,000.00 for 2008.  Dave will use the money for contract spraying in the New Meadows area and help pay for chemicals.

 

MINUTES:  The minutes were reviewed.  Joe Holmes made a motion to approve the minutes with the corrections presented.  The motion was seconded by Mike Paradis and passed unanimously.

 

NO INTERIM CLAIMS.

 

RECORDING SCANNER:  The Clerk asked to purchase a new scanner due to the upgrades in the Recording software; we were unable to run the existing scanner.  After reviewing the costs on different scanners, the Board gave the Clerk permission to purchase a scanner not to exceed $319.00.  Joe Holmes made a motion to approve the purchase of a new scanner.  The motion was seconded by Mike Paradis and passed unanimously.

 

1986 CHEVROLET PICKUP AND ANGLE BLADE:  The Board asked for re-advertisement of the vehicle and the blade with no minimum bid.  The Clerk will advertise for two weeks.

 

RECYCLING CENTER IN NEW MEADOWS:  Road & Bridge employees will be helping expand the recycling center this coming spring.  Bill will get in contact with Jeff Luff regarding the details.

 

WALKER TIMBERLINE SUBDIVISION RE-PLAT:  Building Inspector Don Horton presented the Board the 3-lots to 2-lot change for Mr. Moreaux, owner of the 3 lots.  Mike Paradis made a motion to approve the re-plat.  The motion was seconded by Joe Holmes and passed unanimously.

 

ANGLAND HEIGHTS SUBDIVISION:  Building Inspector Don Horton discussed with the Board the final plat with Angland Heights; the low-income housing issue was brought up.  The final plat will not be recorded until all is worked out with the housing.

 

QUARTERLY REVIEW OF COUNTY FUNDS:  The Board would like to review quarterly with each department head the expenditures, revenues and cash for their departments.  The purpose is to make sure cash and budget is not out of line.

 

ROAD & BRIDGE:  Road Supervisor Tom Glenn joined the meeting.  Tom presented the Board a bid from Cesco on a new grader for the Indian Valley area.  Mike Paradis brought up discussion on charging for road replacement of $2.75/board feet.  The Clerk asked Tom for an update on gas cards.

 

SURPLUS PROPERTY:  Tom Glenn presented to the Board a list of computer equipment that is no longer needed at the Road & Bridge shop.  Joe Holmes made a motion to declare the equipment surplus property.  The motion was seconded by Mike Paradis and passed unanimously.

 

SHERIFF MATTERS:  Scot Kump, UnderSheriff, met.  Discussion was held on the winter travel plan issues.  Sheriff Green joined the meeting.  Rich asked the Clerk what was acceptable in the Clerk’s office regarding receipts on fuel accounts.  The Clerk stated she needs actual receipts to match up to the statements and for the fuel accounts that do not give receipts a listing of employees and account numbers.

 

ADAMS COUNTY HEALTH CENTER:  Present Fred Glemser presented to the Board a letter regarding selling the East Fork Ditch shares and drilling a well for irrigation and drinking water.  Two bids were presented.  Fred said he talked with DEQ and Idaho Department of Water Resources, both departments said they had no problem with the drilling of the well.  Mike Paradis made a motion to sell the water shares and drill a well.  The motion was seconded by Joe Holmes and passed unanimously.

 

KNOW YOUR GOVERNMENT CLASS:  Present Gordon Keetch, Annie Canfield, Garrett Warren and Lori Warren.  Gordon started the discussion stating Jacklynn Greenwood (not present) was a reporter, Garrett Warren worked on the judicial and Annie Canfield worked on the legislative side.

 

Dave Klaw and Tom Glenn joined the meeting.

 

FORSGREN CONTRACT:  Prosecuting Attorney Myron Gabbert came before the Board to give his opinion on the Forsgren contract.  Myron recommends taking out the arbitration clause.

 

ROAD STANDARDS:  Prosecuting Attorney Myron Gabbert said we, the County, have an obligation to plow the roads.  Myron said he would review the road ordinance and standards for the next meeting in March.

 

INDIGENT CLAIMS:  Indigent Clerk Peggy Pinkal gave the Board an update on repayment of claims.

 

 

 

 

 

 

COUNCIL GREENS FINAL PLAT:  Engineer Warren Watts and Gary Vonbonbauger came before the Board on behalf of Steve Nash.  A review of the letter from the City of Council stated an acceptance of the sewer and water on the Council Greens Subdivision.  The bond estimate was discussed; Building Inspector Don Horton stated an increase amount for the South Exeter repairs was needed.  Mike Paradis made a motion to accept the final plat for Council Greens with a condition of the internal roads not being accepted for a period of two years.  The motion was seconded by Joe Holmes and passed unanimously.

 

CAPITOL OUTLAY:  Sheriff Rich Green came before the Board to request a purchase of a commercial mixer for the jail in an amount not to exceed $319.00.  Joe Holmes made a motion to approve the purchase of the mixer for the jail.  The motion was seconded by Mike Paradis and passed unanimously.

 

SHERIFF, TREASURER AND CLERK’S QUARTERLY REPORTS:  The Board reviewed the reports presented.  Mike Paradis made a motion to approve the quarterly reports.  The motion was seconded by Joe Holmes and passed unanimously.

 

With no further business to come before the Board the Board recessed until March 10, 2008.

 

 

ATTEST:____________________________            ____________________________

               Sherry Ward, Clerk of the Board                 Bill Brown, Chairman of the Board

 

 

 

 


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