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Commissioners Minutes

 

 

 

 April 9, 2007

 

 

The Board of Adams County Commissioners met this day with the following present:  Chairman Bill Brown, Commissioners Mike Paradis and Joe Holmes and Clerk Sherry Ward.

 

Whereas the following proceedings were had, to-wit:

 

Chairman Brown opened the Adams County Commissioner meeting.

 

MINUTES:  Mike Paradis made a motion to approve minutes from the March 26, 2007 meeting.  The motion was seconded by Joe Holmes and passed unanimously.

 

Denise Groves, Fred Glemser and Don & Nancy Fisher joined the meeting.

 

CLAIMS:  Joe Holmes had a concern regarding a claim from Western States on a 143H road grader and after a brief discussion Joe Holmes made a motion to approve the claims as presented.  The motion was seconded by Mike Paradis and passed unanimously.

 

HEALTH AGREEMENTS AND LETTER OF SUPPORT:  Denise Groves and Fred Glemser began the conversation with the deadline change for the Health Grant from October to May; this has put more pressure in getting all the required work completed.  Myron Gabbert, Prosecuting Attorney, is reviewing the agreements.  Bill said the agreements would be ready for Denise to pickup by Monday afternoon.  Denise asked for a letter of support for the grant.  Mike Paradis made a motion to send a letter of support.  The motion was seconded by Joe Holmes and passed unanimously.  The letter was prepared and signed.

 

PRINTERS FOR THE ASSESSOR AND TREASURER:  After doing some more research on printers and the workload each department would be doing; the Assessor and Treasurer asked if they could upgrade to a more heavy-duty printer with an additional cost of $120.00 per printer.  Joe Holmes made a motion to approve the upgrade.  The motion was seconded by Mike Paradis and passed unanimously.

 

BOARD OF EQUALIZATION TRAINING:  The Board of Equalization will hold training in Emmett, Idaho, on May 17-18, 2007.

 

WEED DEPARTMENT:  Weed Supervisor Dave Klaw was present to discuss matters.  The portion of the RAC Funds should be coming in any day.  The chairs and tables were ordered and delivered.  Dave asked who would be cleaning the Weed Building; the Clerk said Trish Gross would be cleaning the building.

 

YANTIS ROCK PIT:  Roxanna Allen, Troy and Nancy Schwartz, Tobi Rubelt, Don Horton, Planning & Zoning Administrator, were present.  Mike Paradis stated that he had a conflict of interest on the Rock Pit and that he would not make any comments.  Bill Brown reiterated the conditions of the Conditional Use Permit and said that he and Joe Holmes visited the rock pit sometime ago.  Bill read the letter dated March 23, 2007 from Troy Schwartz.

 

Maintenance after 6:00 pm:  Troy started the meeting asking if he could be able to do maintenance after the daily 6:00 pm quitting time.  Mrs. Allen asked what type of work would be performed.  Joe said large equipment does not need to be running after 6:00 pm.

 

Dust Abatement:  Don Fisher asked if the dust abatement could be a legal requirement.  Bill said in most cases power and water would not be available.  Troy said he has a 5,000-gallon tank on site and a water truck with a capacity of 2,000 gallons to pack water to the tank.  Troy said the road to the rock pit was neglected last year and he will get the road watered on a regular basis.

 

Access Road:  Tobi Rubelt asked what road he was referring to, Joe spoke up, telling Tobi the road access matter is a civil matter between her and the landowner.

 

Department of Environmental Quality:  when the DEQ gives final permits for rock pits Bill asked if Adams County could have a copy of the file.

 

Volume of Rock:  Bill asked what the anticipated volume of rock would be taken out of the pit.  Troy said close to 5,000 yards, which calculates into 500 loads per year on the high end.

 

Saturday Hauling:  The question can Saturday be a haul day?  Bill said it is important to stay inline with the conditions, not to risk losing the permit.  Joe said he does not want to make variances for one then he would have to do it for all.  Don needs to know if any Saturday hauling will occur so when landowners call with questions he will be able to tell whoever calls if hauling is going to happen on Saturdays.

Don Fisher said Tobi Rubelt is raising three small children and is concerned about noise and dust issues.  Don said noise and dust issues are DEQ problems and you need to direct problems to the State.

 

Year Around Access:  Troy stated he would like year round access to the rock pit.  Joe said no to year round access.  Troy said there would be less dust and water issues due to the different seasons.  Don said that the year round hauling would make his property value less.  Bill reiterated the calendar would be changed from May-November to April 01 to December 31st.

 

The building department will draw up new conditions for the next Commissioner meeting.  Bill closed the hearing.

 

SHERIFF:  Rich Green, Sheriff, was present to set a date for the quarterly jail inspection.  The inspection was set for April 23, 2007 with the time left open.  A bid came in for approximately $3,000.00 to fix the plumbing problems in the jail.  Rich will contact the plumber who installed the original plumbing to see if he would fix the issues.

 

ROAD & BRIDGE:  Tom Glenn, Road & Bridge Supervisor, was not present for the meeting but had costs presented to the Board regarding seal coating.  Bill said he would like costs reviewed with the Road & Bridge Advisory Committee on April 19th.

 

GRANGE HALL:  The Clerk asked the Board if Bobbi Matthews and her family could use the Grange Hall for an anniversary on May 26, 2007.  Renee Smith, Chamber of Commerce, asked to use the tables and chairs from the Grange Hall for the Chamber Banquet on April 28th.  The Board said a fee would be set and both items would be allowed.

 

SOLID WASTE EXEMPTION:  An exemption for Cindy Wikoff was presented.  Bill asked Karen Hatfield, Assessor, if one of her Appraisers could do a drive by on all applications.  She said the Appraisers could do the checks.  Joe Holmes made a motion to allow the exemption.  The motion was seconded by Mike Paradis and passed unanimously.

 

BEAR CREEK LIQUOR LICENSE:  An application for 2007 liquor license from Bear Creek Lodge was presented.  Joe Holmes made a motion to approve the license for Bear Creek.  The motion was seconded by Mike Paradis and passed unanimously.

 

COUNCIL GREENS AGREEMENT:  An agreement between the County and Council Greens Subdivision was presented.  The agreement is to allow Council Greens to install sewer and waterlines along the County road out South Exeter.  Mike Paradis made a motion to sign the agreement.  The motion was seconded by Joe Holmes and passed unanimously.

 

HISTORICAL PRESERVATION GRANT CLAIM:  The Clerk presented the Board with a claim for the Historical Preservation Committee for the Grant that funds the upkeep on the old Adams County Courthouse.  The claim is for $2,500.00 and will be reimbursed by the State.  Mike Paradis made a motion to approve the claim.  The motion was seconded by Joe Holmes and passed unanimously.

 

CANCELLATION OF TAXES:  A tax cancellation for Scott and Cindy Smith was presented.  Joe Holmes made a motion to approve cancellation.  The motion was seconded by Mike Paradis and passed unanimously.

 

NATIONAL FOREST COUNTIES AND SCHOOLS COALITION DUES:  An invoice was presented for annual dues of $338.59 for the National Forest Counties and Schools Coalition.  Mike Paradis made a motion to approve the payment.  The motion was seconded by Joe Holmes and passed unanimously.

 

BACKFLOW TEST:  Virgil Leedy, backflow tester, came to test all the County buildings.  Mr. Leedy will be back on April 13th to finish all the testing.

 

ELECTED OFFICIALS:  Connie Kesler, Treasurer, Karen Hatfield, Assessor, Rich Green, Sheriff, Janet James and Cathy Schmidts from the State Tax Commission, Ginger Getusky, Deputy Assessor and Nola Nichols, Deputy Treasurer, were present.  The topic of discussion was the STC property tax software (AS400).  The County purchased the CAI property tax software over a year ago.  The question the County wants answered is how long the STC will support the current software.  James James said 33 of the 44 Counties are on the AS400 system.  The AS400 will be around for some time and will be supported by the STC.  Cathy Schmidts said any changes would take sometime to phase our and phase in new software.  No drastic changes would happen.  Mike Paradis agrees with Bill that they will support any change when it is necessary to the County software but currently staying with the STC is not costing the County any fees.  Karen Hatfield pointed out the County has saved as much money as they have initially spent with CAI by not going live and staying with the AS400 software.  Mike Paradis made a motion to agree with the elected officials to stay with the AS400 software that is supported by the STC.  The motion was seconded by Joe Holmes and passed unanimously.

 

COUNTY LAWN MAINTENANCE:  Mike Paradis said he had a discussion with Keith Fish regarding lawn maintenance.  Mike asked if the Courthouse and City Park could be mowed and trimmed up before Monday of each week.

 

PERSONNEL POLICY:  Jim McNall, ICRMP, Don Horton, Building Inspector, Karen Hatfield, Assessor, Rich Green, Sheriff, Ginger Getusky, Deputy Assessor, and Nola Nichols, Deputy Treasurer, were present to review the personnel policy.  The Clerk sent Jim McNall the personnel policy for review prior to our meeting.  Jim made several suggestions but said overall our personnel; drug, Internet and credit card policies look good.  Jim commended the County in its proactive approach to these issues.  The Clerk will prepare the policies for the Board to adopt in the near future.

 

SAGE COMMUNITY RESOURCE:  Sage Community Resource asked for a resolution, letter to be prepared for the Idaho Gem Grant (Woody Biomass).  Mike Paradis made a motion to approve resolution and letter of support.  The motion was seconded by Joe Holmes and passed unanimously.

 

Tim Toomey, Pete and Elaine Johnston and John Haynes joined the meeting.

 

HISTORICAL PRESERVATION GRANT:  Elaine Johnston and John Hayes will be seeking grant funding for the old Courthouse for a silent movie to be shown in August.  Elaine and John asked for approval for the grant and a letter of support.  The grant will be from the Idaho Arts Commission; any admission fees will be put toward the old Courthouse Fund.  Joe Holmes made a motion to approve the grant application and letter of support.  The motion was seconded by Mike Paradis and passed unanimously.

 

OLD COURTHOUSE:  Tim Toomey said he had a discussion with Mike Tinery regarding the old Courthouse and the Annex (ASCS) building.  The old Courthouse/Annex buildings may qualify for the fuels for schools.  Murray Dagliesh said it would be a positive situation for the school if the County would come on board.  The Annex would have to purchase a heat exchanger.  A grant may be pursued at a later date; Elaine Johnston made a statement that it would be of no cost to the County.  Elaine Johnston asked for costs on heating the old Courthouse since 2000 and for the last two years on the Annex building.

 

WOODY BIOMASS (IDAHO GEM GRANT):  Pete Johnston gave an update on the counties who are coming on board with the Woody Biomass Project.  Pete asked Bill Brown to speak in Boise, April 23, 2007 at the Julia Davis Park.  The Governor, Mark Ray, with the Forest Service, will be present.

 

With no further business to come before the Board the Board recessed until April 16, 2007.

 

 

ATTEST:__________________________            _____________________________

               Sherry Ward, Clerk of the Board             Bill Brown, Chairman of the Board


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